Entry Criteria for World Rogaining Championships: January 2015

The following guidelines shall apply for WRC2016 to be held in 2016.

Team size is restricted to 2 or 3 people. The number of entries for WRC2016 is limited to 800 competitors.

·         A minimum of 20% of all available places will be for non-Pre-Qualifying Entrants

·         An additional 10% of all available places will be reserved for wildcard entrants

·         There will be two levels of Pre-Qualifying Entrants:

o    Automatic Pre-Qualifying Entrants

o    Preferred Status Pre-Qualifying Entrants

The criteria for each of these is described below

Applications for entry will be taken via an online entry form. Registrations will be accepted and confirmed in the three Phases defined later in this document.        

Entry Criteria

Pre-Qualifying-Entrants

These criteria are used to determine priority entry during Phase 1.

Note that notwithstanding anything that follows, the total number of teams that achieve pre-qualification (automatic and preferred status combined) in any age/gender category from any prequalification event shall not exceed 50% (rounded up to the nearest whole number) of the total number of teams completing that age/gender category at that event. Any WRC2016 prequalification event must be conducted after 1 January 2013.

 

Automatic Pre-Qualifying-Entrants

Teams meeting the criteria set out in clauses 1.1 through 1.4 below shall be deemed Automatic Pre-Qualifying Entrants

1.1) Teams that include at least one past WRC open category champion (MO, WO, and XO) in their team provided that individual has competed in at least one of the two World Rogaining Championships immediately preceding the opening of entries.

1.2) Teams that include at least one person from a team filling the nominated places in any of the 15 age/gender categories in the following qualifying events:

a)        The first 6 places in the two World Rogaining Championships immediately preceding the opening of entries

b)       The first 3 places in the two European Rogaining Championships immediately preceding the opening of entries

c)        The first 2 places in the two North American Rogaining Championships immediately preceding the opening of entries

d)       The first 2 places in the two Australasian Rogaining Championships immediately preceding the opening of entries

1.3) Teams that include at least one person from a team that filled one of the top 2 places in an open category (MO, WO and XO) in a [1] Qualifying National Rogaining Championship.

1.4) Teams that include at least one person who is an IRF Councillor or Observer as at the date of opening of entries.

Preferred Status Pre-Qualifying-Entrants

Teams meeting the criteria set out in clauses 2.1 through 2.5 below shall be deemed Preferred Status Pre-Qualifying Entrants

2.1) Teams that include at least one past WRC open category champion (MO, WO, and XO) in their team who has not competed in at least one of the two World Rogaining Championships immediately preceding the opening of entries provided that individual has competed in at least one 24-hour rogaine in the two years immediately preceding the opening of entries.

2.2) Teams that include at least one person from a team filling places 7th through 10th in any age/gender category in the two World Rogaining Championships immediately preceding the opening of entries, subject to the number of teams that achieve pre-qualification (automatic and preferred status combined) through this means not exceeding 30% of the total number of teams completing that age/gender category at that event.

2.3) Teams that include at least one person from a team filling places 4th or 5th in any age/gender category in the two European Rogaining Championships immediately preceding the opening of entries, subject to the number of teams that achieve pre-qualification (automatic and preferred status combined) through this means not exceeding 30% of the total number of teams completing that age/gender category at that event.

2.4) Teams that include at least one person from a team filling 3rd place in any age/gender category in the following qualifying events:

a)        The two North American Rogaining Championships immediately preceding the opening of entries

b)       The two Australasian Rogaining Championships immediately preceding the opening of entries

2.5) Teams that are eligible for any Youth category

Under-representation Criteria

These criteria are used to determine entry during Phase 2.

·         Teams from non- (or under-represented) rogaining countries, up to a total of 6 competitors per country (inclusive of current registrations).

Non-Pre-Qualifying-Entrants Category

1.       A minimum of 20% of competitor (i.e. not team) places will be reserved for people who do not meet the Pre-Qualifying Entrant criteria and these places will be allocated during Phase 2. At least one member of any team registering in this Non-Pre-Qualifying Entrant category must have competed in at least one 24-hour rogaine in the two years immediately preceding the opening of entries.

2.       Each country that has full membership of the IRF as at the date of opening of entries shall be provided by the IRF with a number of wildcards from the 10% of competitor (i.e. not team) places reserved for wildcards for allocation to individuals at the discretion of the national association. The IRF recommends that at least half should be allocated to individuals who are playing a major role in the development of the sport and/or the organisation of rogaines in that country.

3.      The IRF Executive will also allocate a number of wildcards from the 10% of reserved competitor (i.e. not team) wildcard places to individuals originating from countries not included in clause 2 (i.e. not full members of the IRF). This allocation will be done in consultation with the WRC Organisers. The allocation will be partly to individuals who are playing a major role in the development of the sport and/or the organisation of rogaines in that country, and partly to individuals whose competitive performance warrants entry.

 

Entry Process and Phases

Prior to Registration opening a list of Pre-qualifying entrants  will be published on the WRC event website.

As applications for entry are dealt with as set out below they are loaded into the List of Entrants web page. The web page will show the team status as; wait-listed, in process (invited but not yet confirmed) or confirmed (by payment).

Phase One: 14 Day Period with [2]Timing Determined by the Organisers

All Entrants are able to register during this period. Automatic Pre-Qualifying Entrants who register within this phase are invited via email to [3]confirm their entry. All Pre-Qualifying Entrants wishing to take advantage of their Pre-Qualifying Entrant status MUST register during this period.

Phase Two: Immediately Following Phase One[4]

1.       Registration for all Entrants remains open. Teams registering during this period will be placed on the waitlist behind teams from Phase 1 in order of receipt of their registration. From the commencement of Phase 2 the requirement for teams to include a member who has competed in at least one 24-hour rogaine in the two years immediately preceding the opening of entries will no longer apply.

2.       If the number of total Pre-Qualifying-Entrant (including Preferred Status) registrant teams from Phase 1 exceeds the number of Pre-Qualifying-Entrant places available then the Preferred Status Pre-Qualifying Entrant registrant teams will be listed in order by ballot.

3.       If a ballot of Preferred Status Pre-Qualifying-Entrants has been required, the teams sufficient to fill the remaining available places for Pre-Qualifying Entrants are invited via email, in the order established by the ballot, to confirm their entry. Preferred Status Pre-Qualifying-Entrants who are unsuccessful in the ballot shall be considered as Phase 1 Non Pre-Qualifying Entrant registrant teams.

4.       If the number of total registrant teams from Phase 1 exceeds the number of places available, including maintaining the places reserved for wildcards, then the Non Pre-Qualifying Entrant registrant teams will be listed in order by ballot.

5.       If a ballot of Non Pre-Qualifying Entrants has been required then the list of registrants is reviewed and teams that qualify under the under-representation criteria are identified. These are then invited, in accordance with the order established by the ballot, via email to confirm their entry.

6.       If a ballot of Non Pre-Qualifying Entrants is required then Pre-Qualifying Entrant Teams shall also be included in the ballot and the order of Pre-Qualifying Entrant Teams established in the ballot referred to if due to subsequent team changes a team loses their Pre-Qualifying Entrant status.

7.       If a ballot of Non Pre-Qualifying Entrants has been required, the teams sufficient to fill all the available places for Non Pre-Qualifying Entrants are invited via email, in the order established by the ballot, to confirm their entry, subject to a minimum of 50% of these competitors being from outside the WRC [5]Region. Where there are insufficient Non Pre-Qualifying Entrant registrants from outside the WRC Region then this requirement shall be waived but all registrants from outside the WRC Region shall be invited to confirm their entry.

8.       If substitute Non Pre-Qualifying Entrant teams are required due to invited teams failing to pay by the due date then the requirement to ensure a minimum of 50% of these competitors are from outside the WRC Region, subject to availability, shall remain.

9.        Teams from the ballot that are not invited during Phase 2 are placed on the wait list in the order established by the ballot and ahead of any registrants from Phases 2 and 3.

Phase Three: From End of Phase Two Until 14 Days Before the Event

1.        Registration continues. Teams registering during this period continue to be placed on the waitlist behind teams from the ballot process and Phase 2 in order of receipt of their registration. 

2.        Pre-Qualifying Entrant priority not in process will cease 2 months after the end of Phase One and all available places released into the general pool.

3.        Under-representation priority not in process will cease 3 months after the end of Phase One and all available places released into the general pool.

4.        Invitations to compete are sent out via email in wait list order subject to meeting the requirement to ensure a minimum of 50% of these competitors are from outside the WRC Region, subject to availability.

5.        All wildcard places not allocated by 3 months before the event will be released into the general pool

After the entry cap is reached registrations will continue to be wait listed. Teams on the wait list will be offered a position if and when prior teams withdraw.

 Appeals

Any disputes over a team’s status under the Pre-Qualifying Entrant criteria will be resolved by appeal to an appeals committee established for the event. The composition of the appeals committee shall be published on the WRC event website.

 Withdrawals and Team Changes

If a team withdraws the available place shall be offered to the next team on the wait list.

Team membership may be changed, including additions if the number cap is not exceeded. However, should a change in team membership cause a previously Pre-Qualified team to lose that Pre-Qualification status then their continued eligibility will be subject to their position on the waitlist established by the ballot of Non Pre-Qualifying Entrants. If there has been no need for a ballot of Non Pre-Qualifying Entrants then a change in team membership shall not lead to any review of team eligibility status.


Team Categories

Teams will compete in the standard divisions as specified by the IRF. In summary these are:

There will be three gender classes of competition: Men’s teams, Women’s teams, and Mixed teams, the latter being teams that contain at least one female and one male. In addition, some teams will be eligible for restricted age categories as follows:

·         Youth: all team members must be under 23 years of age on the first day of competition.

·         Veteran: all team members must be 40 years of age or over on the first day of competition.

·         Super Veteran: all team members must be 55 years of age or over on the first day of competition.

·         Ultra Veteran; all team members must be 65 years of age or over on the first day of competition.

There are thus 15 classes overall: MO, WO, XO, MY, WY, XY, MV, WV, XV, MSV, WSV, XSV MUV, WUV and XUV. Teams are deemed to compete in every class for which they are eligible, that is:

·         All teams are in the Open category of their gender class.

·         Super Veteran teams are automatically entered in the Open and Veteran categories of their gender class.

·         Ultra Veteran teams are automatically entered in the Open. Veteran and Super Veteran categories of their gender class.

 A team member represents the country of which they are a permanent resident.

The team with the highest score in each class will be the World Rogaining Champion for that class. Medals will be awarded to the members of the top three teams in each class/category.

Please Note

By applying to enter participants give their consent to the organisers to set up a database of WRC participants and publish the names of competitors on the WRC website. The information provided at registration will not be used by the organisers for any purpose other than for organising WRCs and seeking feedback after the event.

Qualifying National Rogaining Championships

Subject to meeting the criteria set out below the two National Rogaining Championships of all IRF Members immediately preceding the opening of entries for any WRC shall be deemed to be Qualifying National Rogaining Championships for that WRC.

Other bodies may apply to the IRF to have a National Rogaining Championships approved as WRC Qualifying National Rogaining Championships. Such approval must be obtained and publicised by 1 January of the year immediately preceding the year in which that WRC is to be conducted.

 In order for any event to qualify as a Qualifying National Rogaining Championship it must meet at least the following criteria:

1.        Be of 24 hours duration

2.        Be nominated as the national rogaining championships of the nation in which it is being conducted and be recognised by the rogainers of that nation as the only national rogaining championships of that nation in that year

3.        Be conducted using Rules and Technical Regulations essentially the same as those of the IRF

4.        Have the date of the event and a link to the event website published on the IRF website not less than 6 months prior to the event date

5.        Have publicity data, pre-event information and all CP description sheets and course notes provided in the English language, plus any other languages the Organisers deem appropriate

WRC Region

The WRC Region for each WRC shall be agreed by the IRF not later than 1 year ahead of the event.

For WRCs conducted in Europe the WRC Region shall be Europe as defined by Wikipedia but including all of Russia and excluding Turkey.

For WRCs conducted in North America the WRC Region shall be North America being; Canada, United States and Mexico.

For WRCs conducted in Australasia the WRC Region shall be Australasia being: Australia, New Zealand and Papua New Guinea.

 



[1] See later clause for definition of qualifying national rogaining championships

[2] This period must commence not less than 9 months before the date of the WRC and the timing must be agreed by the IRF Executive

[3] All teams invited to confirm their entry during any Phase must pay within a period nominated by the WRC Organisers that shall be not less than 2 weeks. If they fail to pay within the nominated time the team loses their status and shall be moved to the end of the waitlist for reconsideration during Phase 3

[4] The duration of Phase 2 must be sufficient to permit all the Phase 2 activities to be completed and this duration must be stated on the WRC event website prior to Registration opening

[5] See later in document for definition of the WRC Region